PA to VP Regulatory Affairs

Job Type:
Salary range:
£30,000 - £34, 999
£35,000 to £35,000 per annum
£35000 per annum
Start Date:
Uxbridge Employment Agency
Job Ref:

Pa to VP Regulatory Affairs

35k plus 5% bonus

Are you a strong, focused and confident PA now seeking your next career challenge?

This is smashing role supporting a global /international team. You will be providing administrative and financial support to the VP as well as members of the wider team.

Secretarial Tasks

• Take overall responsibility for managing and providing efficient and proactive secretarial and administrative support services to the VP Regulatory Affairs

• Screen and prioritise incoming correspondence and telephone calls, take appropriate action and compose own replies to standard enquiries

• Maintain diaries and appointments and handle confidential personnel files and discussions

• Plan and co-ordinate meetings, workshops and when appropriate implement events, functions and conferences ensuring that they are organised effectively and on budget

• Develop and maintain manageable and user friendly filing systems (hardcopy and on-line)

• Co-ordinate travel itineraries (flights, hotels, taxis), ensuring the most cost effective and comfortable arrangements are chosen and details of the arrangements issued in advance to the travellers

• Co-ordinate and maintain the overall RA training curriculum as well as be the designated training co-ordinator for global RA staff

• Raise, receipt and track purchase orders and invoice payments, keeping accurate records on shared drive. Provide monthly accruals to Accounts

• Maintain records of employees’ sickness and annual leave

• Order stationery as and when required

• Take minutes of meetings and reports

• Arrange for translations of technical or general documents in accordance with prevailing SOPs

• Provide a variety of well-presented, accurately typed documents, including general correspondence, emails, reports, etc. and to prepare effective presentational slides in a professional format using appropriate software packages

• Update organisational charts for the Regulatory Affairs function

• Assist with the archiving of legal, technical and more general documents

• Coordinate with the Legal department for the production of contracts, agreements

More Technical Tasks

• Assist in managing the department’s budget and finances: budget preparation, presentations, maintenance and control of departmental invoices and expense reports

• Develop and maintain the Intranet page (GENIE) for the Regulatory Affairs department at a global level as well as co-ordinate the maintenance of RA GENIE web page to ensure up to date information is presented

• Support ad hoc projects as required


• Good knowledge and high level of proficiency in Microsoft Outlook, Word, Power Point, and Visio

• Proficient in SharePoint

• Experienced at minute taking, logging actions and coordinating with individuals to ensure tasks are completed.

• Highly proficient in the use and application of spreadsheets (Excel), for example can use pivot tables with confidence.

• Excellent organisational, self-management and communication skills

• Working knowledge of pharmaceutical/medical activities preferable, although not essential

• Must be proactive, accurate, have an eye for detail together with tact, discretion and be a completer finisher.


• Preferably educated to minimum `A’ level standard

• Scientific background or interest in life sciences/healthcare


Contact Details:
Uxbridge Employment Agency
Tel: 01895 520 700
Contact: Dana Balac

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