Fabulous company with a real family feel are now seeking a highly competent Administrator to support their HR Team.
Please note that if you are looking for career advancement this is NOT the role for you. Progression will not be available for some time so the successful candidate must be happy to work within a support function. You will ideally have some HR experience, if not then my client will consider a strong Administrator with an interest in HR.
o Organise meetings as directed by the HR Manager and Team Leader HR.
o Deal with HR telephone and email queries, as appropriate.
o Be responsible for daily HR Paperwork including holidays and absences, etc.
o Provide an `Activity Report’ to the HR Manager, as instructed.
o Prepare information and circulate the `Out of Office’ notifications.
o File HR paperwork on a daily basis.
o Update the HR Personnel Software on a daily basis.
o Update HR spreadsheets on a daily basis.
o Draft documentation such as salary review letters, offer letters, contracts and resignation acceptance letters for approval by the HR Manager.
o Attend Disciplinary and Grievance meetings.
o Organise staff appraisals and prepare appraisal packs in a timely manner.
o Organise Company social/charity events.
o Organise staff massages.
o Organise cards/gifts on the occasions of staff birthdays.
o Organise gifts from the Company for members of staff when instructed.
o Organise long service awards.
o Prepare loan agreements.
o Ensure HR Manager has all relevant staff information for payroll purposes.
o Update the `HR Costings’ database on a weekly basis.
o Update and circulate lists appropriately, such as’ languages spoken’, `staff telephone numbers’, `building opening schedule’ etc.
o Cover Reception desk/area when necessary.
o Attend HR Departmental meetings on a regular basis.
Recruitment / New Starters
o Assist in the recruitment process of new staff, including organising interviews, drafting associated documentation, organising new starter personal profiles, administering CRB checks and taking new starter photos.
o Update the HR Recruitment software appropriately.
o Prepare interview packs.
o Attend interviews, if necessary.
o Complete general reference and 5-year history checks.
o Organise staff induction schedules.
o Carry out staff inductions.
o Follow the new starter process for all new employees.
o Organise training courses as necessary.
o Carry out weekly training file audits.
o Ensure feedback forms are completed by delegates.
o Oversee in-house training, if necessary.