My client, a leading maintenance organisation are busy!! As a result they require an additional person on a temp to perm basis to manage exceptional numbers of work orders, invoicing and all related administration.
This is not role for the fainthearted- it’s busy, deadline driven and also requires an individual who has supreme eye for detail. You will be expected to read engineers and site reports- raise all work related work orders and invoices as well as checking for all related site documentation and certification.
The role is Monday to Friday 9-5.30pm and as it’s a temp to perm role you must be available at short notice for a January 2021 start.
-To work within a busy accounts area and support the administration of all divisions within the company ensuring all the correct documentation has been raised and added to each job prior to any invoice being raised i.e. reports, certificate’s, photos, check to make sure that any materials used have been included within our pricing and not inadvertently missed.
-If information is found to be missing , escalating this to Team Managers & BC for urgent updates on reports & certificates etc. ( Letting General Manager know if delays are occurring due to this )
-Ensuring that the correct rates are used against each job – Standard rates & Emergency rates.
-Responsible for down loading all invoices raised on the internal system ( 50 plus per day) and to down load onto client portals.
- Ensuring that any PPM visits are flagged & scheduled with relevant divisions
1. Good Customer Services skills- strong written and verbal communication
2. Quick learner
3. Strong organisation and prioritisation
4. Strong excel skills and the ability to manage data
5. Good knowledge of financial costing and job constraints
6. Experience raising high levels of invoices
7. Ideally experience working within a construction, engineering or similar environment
What you need to do now
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