Facilities Coordinator

Business Support
Job Type:
Temporary, Contract
Salary range:
£10,000 - £14, 999, £15,000 - £19, 999, £20,000 - £24, 999
Start Date:
Uxbridge Employment Agency
Job Ref:

We have just received a FANTASTIC opportunity for a well rounded Facilities coordinator to start immediately.

Our prestigious client based near Hillingdon, is looking for someone who can be available until the end of 2020.

The right candidate will HAVE to have Facilities experience for at least 6m-1year and be able to do the in house administration side as well as the physical side in the role.

Hours of work - 0900 - 1700hrs with 45 minutes lunch break, however we would like flexibility as the role is very pro-active.

Dress code is smart casual (no jeans or trainers).

Main Responsibilities

•Sorting and distributing incoming mail

•Collecting and franking all outgoing post

•Booking in UPS parcels in the morning and emailing relevant staff

•UPS/Fed-ex courier shipments

•Dealing with email requests from the site customer

•Reception cover from 11.00 - 11.30am

•Opening/Closing ground floor meeting room dividers as and when necessary

•Moving and setting up chairs, tables, flipchart easels in meeting rooms as required.

•Keeping the basement tidy and dealing with large incoming deliveries

Photocopiers - installing toner/waste toner cartridges when necessary

•Meeting room checks ie tidying up floor boxes, chairs, checking lights works, conference phones in working order etc

•Stationery ordering

•Carrying out new starter site induction tours

•Fire Alarm Testing - weekly

•Carry out weekly fire extinguisher checks

•Internal staff desk moves - moving IT Equipment, chairs, pedestals from one desk to another

•Updating Facilities department spreadsheets

•Ad hoc duties as requested by Lead Facilities Co-ordinator/Facilities Manager

There will be some heavy lifting involved ie when setting up meeting rooms and collecting parcels from the basement

Knowledge, Skills & Abilities:

•Approachable and confident in dealing with people
•IT Skills - Outlook, word, excel, internet to process UPS/FedEx shipments
•Ability to multi-task in a fast-paced environment
•Able to work on own initiative and as part of a team
•Must have strong written and oral communication skills
•Flexibility in this role is key

We look forward to hearing from you.

What you need to do now:

If you're interested in this role please apply and forward an up-to-date copy of your CV. Due to the unprecedented level of applications we are currently receiving, if we have not contacted you within 48 hours of your application then please assume you have been unsuccessful on this occasion. For the purpose of the Conduct Regulations; when advertising permanent vacancies we are acting as an Employment Agency and when advertising temporary/contract vacancies we are acting as an Employment Business.

We take your personal data seriously and take every step to protect it. To learn how we handle your data please visit our website where you can find our Data Privacy Notice.

-- We are an independent recruitment agency who are celebrating our 40th year of supporting local candidates find local opportunities. Based centrally in both Uxbridge & Windsor we offer permanent, temporary and contract recruitment services within Middlesex, Buckinghamshire, Berkshire and the West London region.

For the purpose of the Conduct Regulations please be advised that when advertising permanent vacancies we are acting as an Employment Agency and when advertising temporary/contract vacancies we are acting as an Employ

Contact Details:
Uxbridge Employment Agency
Tel: 01895 520 700
Contact: Lisa Austin

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