Job Title: Facilities Administrator (Temp to Perm)
Location: Greenford
Pay Rate: £16.44 per hour
Hours: 40 hours per week, Monday to Friday
Start Date: 13th May 2026
Reporting to: Facilities Manager
Overview
We are currently recruiting for a highly organised and proactive Facilities Administrator to join a busy Facilities team based in Perivale (Greenford). This is a temp-to-perm opportunity, offering long-term career potential within a well-established organisation.
The successful candidate will support the Facilities Manager in ensuring the smooth day-to-day running of the department, managing administrative processes, contractor coordination, and facilities systems.
Key Responsibilities
• Manage and respond to facilities requests across multiple business units
• Raise and process purchase orders and manage purchasing of facilities requirements
• Process and approve invoices using the Oracle system
• Act as a key point of contact for contractors and suppliers, ensuring compliance with Health & Safety requirements
• Coordinate planned preventative maintenance schedules via the TABS system
• Monitor and communicate failures of critical equipment
• Maintain accurate and up-to-date records within the facilities management system
• Collate and report on monthly KPI data
• Write, review, and audit Facilities quality procedures
• Support budget preparation and assist with day-to-day budget management and spend tracking
• Provide general administrative support and cover across the Facilities team
• Assist with planning and coordination of internal tradesperson tasks
• Maintain plant and premises asset registers
Skills & Experience Required
• Previous experience in a facilities, property, or administrative role
• Strong organisational skills with the ability to prioritise workload effectively
• Excellent attention to detail and accuracy
• Confident communicator with the ability to engage at all levels
• Proactive, methodical, and able to work under pressure
• Strong customer service focus with a solutions-driven approach
• Ability to manage confidential information with discretion
• Competent in Microsoft Word and Excel
Desirable Experience
• Experience using Oracle systems
• Knowledge of property/facilities legislation
• Experience with budget management and financial tracking
• Ability to analyse and interpret data
Personal Attributes
• Highly organised and self-motivated
• Able to work independently and within a team
• Strong problem-solving skills and use of initiative
• Professional and credible when building relationships with stakeholders
• Able to manage multiple priorities in a fast-paced environment
What’s on Offer
• Competitive hourly rate of £16.44
• Temp-to-perm opportunity with long-term prospects
• Immediate start available (13th May 2026)
• Supportive and collaborative team environment
What You Need to Do Now:
If this sounds like the role for you, don’t wait - apply today with your up-to-date CV!
If it’s not quite right for you but you know someone perfect, refer them to us and receive a £100 voucher when they’re placed and pass their probation period (terms apply). Visit our website to read more about our Double the Reward scheme in our blog.
Due to the high number of applications, if you have not heard from us within 48 hours, please assume your application has been unsuccessful.
A little more about us:
We are Top Flight Recruitment Ltd (trading as Uxbridge Employment Agency and Windsor Employment Agency), and act as an Employment Agency when advertising permanent roles and as an Employment Business when advertising temporary or contract roles.
All vacancies are advertised with written instruction from our clients. Where salaries or rates of pay are quoted, the nature of the work, location, and minimum experience, training or qualifications required are stated within the advert.
We never charge fees to work-seekers, and all recruitment is carried out in line with the Conduct of Employment Agencies and Employment Businesses Regulations 2003.
We take your privacy seriously. Please see our website for our full Data Privacy Notice.
What You Need to Do Now:
If this sounds like the role for you, don’t wait - apply today with your up-to-date CV!
If it’s not quite right for you but you know someone perfect, refer them to us and receive a £100 voucher when they’re placed and pass their probation period (terms apply). Visit our website to read more about our Double the Reward scheme in our blog.
Due to the high number of applications, if you have not heard from us within 48 hours, please assume your application has been unsuccessful.
A little more about us:
We are Top Flight Recruitment Ltd (trading as Uxbridge Employment Agency and Windsor Employment Agency), and act as an Employment Agency when advertising permanent roles and as an Employment Business when advertising temporary or contract roles.
All vacancies are advertised with written instruction from our clients. Where salaries or rates of pay are quoted, the nature of the work, location, and minimum experience, training or qualifications required are stated within the advert.
We never charge fees to work-seekers, and all recruitment is carried out in line with the Conduct of Employment Agencies and Employment Businesses Regulations 2003.
We take your privacy seriously. Please see our website for our full Data Privacy Notice.
